“With REFTree We have made the heritage accessible across the board: complete digital files (+25% in three months) and processes tracked across departments. The integration of REFnow e BIM in Power BI provides us with a reliable dimensional baseline and clear priorities. The result is a reduction in processing times by 30% and fewer repetitive site visits (–35%).”
First name Surname | Role | Rome Capital
Context
Launched in collaboration with Rome Capital, the Atlas Project has created a digital map of public buildings, integrating structural, documentary and maintenance information. The assets have been surveyed, catalogued and made accessible via an intuitive digital platform, facilitating maintenance and enhancement and ensuring compliance with the latest energy and safety regulations.
Challenge
- Size and variety of heritage: approximately 90k/100k assets divided into 70k buildings, 20k roads and urban areas, 10k green spaces and building sites.
- Lack of a systematic approach to digitisation in previous years.
- Multiple information systems with poor integration and partial misalignment of databases (up to 30% assumed).
- Need for a interoperable, transparent, next-generation system, accessible to citizens and capable of simplifying and enhancing the work of government offices.
The role of IdeaRE
Data digitisation and alignment
census, scanning, metadata creation and dematerialisation of documents; information recovery and updating.
Single system and process review
adoption of a integrated and interoperable system for asset management, operational management and maintenance.
Innovative digital services
front-end for citizens, portals e applications in support of administrative objectives.
Solution
REFTree
REFTree enable the unified management of the Capitoline real estate assets (property, management, maintenance), with workflow e dashboard for assign, monitor and verify the activities and automatic alerts about events. The system is customisable e interoperable, supports the sharing data and integrates dedicated modules (Asset, Property, Facility, Energy, IoT, BIM, Document Management).
REFnow
Real-time digital surveying, directly from smartphones and tablets.
REFNow enables precise measurements to be taken thanks to technologies LiDAR and computer vision. It automatically generates floor plans, meshes and 3D models, reducing time and margins of error in census, updating and technical verification activities.
A.I. Document Intelligence
Intelligent OCR and semantic analysis; classification of the documents and extraction key data; generation of readable summaries; structured archiving with integration into existing databases.
BIM Models in Power BI
3D visualisation, two-way interaction (report ↔ 3D), customised themes, spatial analysis e automatic surface calculation; integration with asset/maintenance data managed in REFTree for a operational digital twin.
Results
- Unification of information on a single platform, with structured data that can be shared between governance and control functions.
- Digital operations from the field to the platform (surveys → repository → reporting), thanks to AI-driven modules and native integration into processes.
- Decision support: 3D models and interactive reporting in business environments (Power BI) to guide priorities and planning.
- Front-end for citizens: map of Capitoline property assets with filters, geolocation and asset data sheets.
Progressive digitisation of heritage:
“With Atlante, we have made the heritage of Rome Capital transparent and accessible, integrating into a single system previously fragmented data. The digital map and the front-end for citizens simplify office work and improve the usability of information, while REFTree ensures management asset, management and maintenance really interoperable.”
First name Surname | Role | Rome Capital
Enhances governance of real estate
Centralise data and processes with REFTree and our professional services. It enables data-driven decisions, end-to-end control and continuous compliance.
